Van Dyke Public Schools

23500 Mac Arthur          Warren, MI  48089            

 
 
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Integrade Pro Help            

  Create a new gradebook Import names and end term spreadsheets
  Getting rid of inactive students Export end term or progress report grades
  Set up gradebook with grading rules Questions and answers about IG Pro
  E-mail progress reports to parents    
 

 

Create a New Gradebook

1.  Log in
2. Preliminaries—you only have to do these steps once
  • Open (double click) Integrade Pro, but do NOT click anything else yet.
  • Click NO button--we will NOT add a file server. We will save on local P drive—NOT C, and NOT a server.
  • Click CREATE A NEW GRADEBOOK (after this you will be OPENING a gradebook). Click OK and NEXT.
  • Click CREATE A GRADEBOOK USING CLASS ROSTERS (do this if you are at LHS, TCC, LMS, or KES--other schools click WITHOUT).  Click NEXT.
  • Enter your name as you want it to appear on all printed reports. Leave the INC as it is.
  • DO NOT put in a password—we have no way to recover it.
  • Navigate to your P drive.
  • Type in the name of your gradebook, including the year (it cannot have periods or slashes—use hyphens instead). Click SAVE.
    •

    Importing Student Names And/Or End Term Spreadsheets Into Your Gradebook
    (Only teachers at LHS, TCC, LMS, or KES can do this--Others will have to type in all student names manually).

    1. Double-click the IG Pro icon.
    2. Click OPEN A GRADEBOOK. Navigate to your P drive and open your saved gradebook.
    3. Click FILE and IMPORT INTO GRADEBOOK.
    4. Navigate to I (SASI) drive, double-click the SASI XP folder, and double-click the IG PRO DATA Folder.
    5. Double-click the numbered folder for your school.
    6. Double-click the folder with your SASI number on it.
    7. Click on the "CLxxx" file and click OPEN.
    8. If your teacher name shows up correctly, click IMPORT.
    9. Check to see that all four end term spreadsheets appear, and one progress report.
    10. Check to see that all your classes appear for the entire year, and that student names are assigned to
          each class.

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    Setting Up a Gradebook

    (This only has to be done one time at the beginning of the school year)

    A. Grading rules

    1. With your new IG Pro gradebook open, click SETUP and COMMUNICATION
    from the menu bar at the top.

    2. Click the GENERAL tab. Type in your teacher name and email address. Then
    click CLOSE.

     

    3. SETUP and GRADING RULES from the menu bar at the top. Click the TYPE SETS tab.
  • Click in the first box where it says "20" (Can’t change word by clicking on them. The top three buttons at the right will change the words across the top. The three buttons at the bottom will change the words down the side).
  • Change the names to match your scoring system (you only HAVE to have one on the top and one on the side if you grade all your classes the same way. Totals can be more than 100. Weighting of assignments is done elsewhere).
  • Note – you can have just one type and one set!

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    3. Click on GRADE TABLES tab.

  • Add, modify, or delete letter grades if you like by clicking NEW or DELETE in the lower center of the window.
  • If you want A-, B+, O, S+, etc., you must enter them, and a lowest percentage for each. Make sure no two percentages are the same, because IG Pro will overwrite one of them if they are.
  • Even if you grade by percentages, you still have to tell IG Pro what percentage each letter grade is.
  • Click SORT at the bottom to put all the same letters together.

    •  

    4. Click on SPECIAL SCORES tab.

  • You can add special scores if you like, such as X for excused and M for missing.
  • If you add one, you must tell IG Pro how to count it (must be a percentage, or EXCUSED if you want IG Pro to skip it when it averages grades).
  • Delete the ones you don’t want.
    •

                  

    5. Click on ATTENDANCE CODES tab.

    We will leave these as they are for now since we take attendance in SASI, not IG Pro.

    6.  Click CLOSE.

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    B. Adding card marking spreadsheet for each class

    1. Choose your first class from the drop-down arrow.

  • Click SETUP and SPREADSHEET.
  • Click NEW at the bottom.
  • Type in "First Marking Period" for Name. Leave Calculation Method as TOTAL POINTS.
  • Click New again and type in "Second Marking Period" (Make sure it is a NUMERIC spreadsheet (not WEIGHTED), and it is TOTAL POINTS. Do this for third and fourth marking period, als
    •

    2. Choose your next class. Repeat steps 1-4 to add four card markings to each of your classes.

    C. Entering and Deleting Students
  • You will NOT add or delete students—SASI does this automatically.
  • If the student is removed from your class, you will see a tilde (~) in front of their name.
  • See page 10 for getting rid of these inactive students.
    •

    D. Entering Tasks (Assignments) and Scores

    1.  Navigate to the class, and then the correct card marking spreadsheet, to begin adding
          assignments.

          There are three ways to add new tasks:

    • Click the red checkmark (with one sheet of paper behind it) at the top.
    • Click TASKS and NEW TASK.
    • Press CONTROL N.

    2.  Click NEXT. Type in the name of the assignment, such as "P. 42—LCM" or "Worksheet 17" or "Chapter 6 Test."

    3.  If you wish to put in a date, just click the calendar next to the space.

    4.  Choose a type of task if you like.

    5.  Put in the scoring information. There HAS to be something in the first box called "Out of Raw." It could be 100 (for percent) or the number of items possible on the assignment. If you enter the number possible here, then you must enter how many the student got correct on this assignment when you enter their grade. IG Pro automatically converts it to the percentage so you don’t have to.

    6.  If you wish to weight the assignment, you can change the scale factor.

    7.  If you wish to indicate the maximum percentage allowed (usually 100, but not always) you can enter it (this prevents you from accidentally typing in 1000 or other number over 100 percent).

    8.  Click CREATE. You will then see that column in your spreadsheet.

    9.  Click in the first student’s box, and start entering scores.

    Scores can be letter grades, percentages, number correct, or special grades, as long as you have named them under SETUP and GRADING RULES. You will get an error message if you type in "Q", for instance, and haven’t told IG Pro what this letter means.

    10.  Continue adding new assignments until all are in (make sure you’re in the right class and the right card-marking spreadsheet).

    You can modify your tasks by clicking the red check with LOTS of paper behind it, or by clicking TASKS and EDIT TASKS.

    IG Pro will NOT average the student’s grades if it says INC.

    11.  Save your gradebook on the P drive. You can also make a backup on a floppy or on your C drive.

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    E. Other Things to Do

    1. Sorting—click on the black arrow at the top of any column and select a way
    to sort.

    2. Notes—can be added to any student (such as behavior, etc.) or any
    assignment (such as which benchmark, etc.)

  • In the upper right corner, click the drop-down arrow next to SHOW.
  • Click STUDENT NOTES.
  • Click in the space at the bottom and type in your notes (BE CAREFUL
    WHAT YOU SAY AND HOW YOU SAY IT).
  • If there is a note about a student or assignment, you will see a little
    red triangle in the bottom corner of the box.
  • You can choose to have these notes print on the reports or not.
    •

    3. Seating Charts

    • In the upper right corner, click the drop-down arrow next to SHOW.
    • Click SEATING CHART.
    • Put in how many rows and desks you want.
    • Click NEXT and NEXT again, and then CREATE and CLOSE.
    • Now you can drag your students anywhere you want them.

    4. Reports--Many different printed reports are available—click REPORTS in the
    menu bar.

    F. Things to Remember

    1.  You may install IG Pro at home. Ask your media teacher or media assistant to check out the CD to you. Backup files can be saved and e-mailed back and forth to yourself so you can do grades at home or at school. Please remember to return the CD so others can use it.

    2.  IG Pro will NOT average grades if there is an INC instead of a grade.

    3.  Do NOT assign yourself a password.

    4.  Do NOT change student ID numbers.

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    Getting Rid of Inactive Students

    If a student’s name has a tilde (~) in front of it on one of your class lists, you should NOT delete them, but you can prevent them from showing up.

    1. To unenroll inactive students:

    Click Setup
    Select Students
    Click on the student who is inactive
    Click on Delete
    Choose only the third choice: Inactivate in class (Do NOT choose "Delete from Gradebook" or "Remove from Class" because they often return).
    Click "Inactivate" at bottom and "Close."

    2. To hide inactive students from class list:

    Go to Setup
    Select Display
    Click the Spreadsheet Tab
    Unclick "show inactive students"

    3. To re-activate student:

    Go to Setup
    Select Classes
    Click the Students Tab
    Click on the inactive student
    Click "Student Status" at the bottom
    Check the box next to the student’s name.
    Click okay. The student’s name should no longer have a ~ in front of it, and will reappear on your
      class list.

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    Exporting Grades from IG Pro to SASI XP

    1. To hide inactive students from class list:

    Go to Setup
    Select Display
    Click the Spreadsheet Tab
    Unclick "show inactive students"

    2. To enter grades on End Term Spreadsheet by copying and pasting:

    Go to the class/hour you are working on
    Click the down arrow on the spreadsheet line
    Select the appropriate quarter report card (end term—check the date)
    Right click on the column called XQuarterRprtGrd (x is whatever quarter you are in)
    Select Replace Task
    Select the class title of the spreadsheet you have the grades in for this hour
    Hit next
    Select the top line (the title of the spreadsheet)
    Hit next
    Select Letter Grade
    Hit next
    Check hot link (optional)
    Hit okay

    3. An alternative to this is to simply type in the grades for each student on the end
    term spreadsheet, instead of copying and pasting them from your actual gradesheet).

    4. To export grades to SASI:

    Make sure all your grades are entered on the correct Quarter end term spreadsheet for each of
          your classes.
    Make sure no student is missing a grade. If the grade appears in Bold Print, it will not show up in
            SASI. It will have to be changed before exporting.
    If you give a student an Incomplete, it will have to be an "I", NOT an "Inc" in order for SASI to
             recognize it.
    Go to File
    Select Export from Gradebook
    Select X Quarter Report Card (x is whatever quarter you are in)
    Hit next
    A warning sign might come up—check box for "Continue anyway"
    Hit next
    Hit Export
    Make sure your SASI teacher number is selected
    Hit Okay
    If error message appears, click NO.

    5. Regarding Hot Linked Grades

            Editing and Removing Hot Links

    If you manually edit one of the scores in the linked column on the End Term
    spreadsheet, the hot link for the entire column is removed. The text is no
    longer displayed in the hot linked text color.

    To recreate the hot link, use the "Creating Hot Links" procedure above.

            Set the color of hot linked text

    When you view End Term spreadsheets, you can quickly distinguish hot linked
    amounts from manually entered amounts. Use the following procedure to
    change the color of hot linked text:

    1. Go to the Setup menu and select Display.

    2. Click on the Spreadsheet tab.

    3. Click on the color displayed to the right of the words Hot Linked Text.
    The color palette is displayed.

    4. Select a new color for hot linked text and click OK. All hot linked text is
    displayed in the new color.

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    E-Mailing Progress Reports to Parents

    This stuff you’ll only have to do once:

     1.  Open up your grade book in IGPro and click REPORTS….STUDENT PROGRESS

    ·     a box will open asking you if you want to open communication.  Click YES….and then OK on the next warning box.

    ·      Fill in the information on the “general” information tab (your name, your email…)

    ·      Click the “email” tab and where the BLUE “send mail” is, click that little arrow and change it to “Microsoft Exchange”.

    ·      Then click “close”

    ·       Save your grade book

      2.  Also, you’ll need to enter the student’s email address:

    ·        Go to the class that has the student in it.

    ·        Click SETUP…STUDENTS

    ·        Then click the student’s name, and click the CONTACTS tab.

    ·        Enter the email address in the appropriate box and click CLOSE.

    ·        Note--you CAN enter several different students’ email addresses at one time

      3.  Now you’re set up to send progress reports.

    After you click setup…email progress report and choose a kid…

    You can double click on the parent’s name on the side and make changes…like add an email or change the name to Parent instead of Residence.  It might revert back when SASI combines with it, but at least for that report, it will say “Dear Parent” or whatever you put.

      4.  Open your grade book in IGPro and go to the class that has the student whose report you want to mail.

      5.  Click REPORTS…EMAIL STUDENT PROGRESS

      6.  Click the correct boxes for your choices.  Then click NEXT.

      7.  Preview the report to make sure it looks the way you want it to.

    Note--if you need to change the way the report looks, you can click “setup” to change your options.

      8.  On the right-hand side, click the appropriate recipient.  When you’re ready, click SEND ALL.

    Microsoft Outlook may come up with a box that tells you a program is trying to send an email, and do you want to still send it?  Click YES.

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    IG Pro Questions and Answers

    1. How can I print out only one card marking when doing a Multi-Class Report?

    Open IG Pro and save it to your C drive (because we are going to change it, and we don’t want to change our master copy that we keep on the P drive).

    Go to the first subject and click SETUP and SPREADSHEETS.  Delete the unwanted spreadsheets.

    Do this for every subject.  Save it on the C drive (NOT on P drive—that’s your master). 

    Now when you print a multi-class report, it will only print one card marking.

    When you close this gradebook, you do not have to save it. You can delete this gradebook that you saved on your C drive.  You will still have the entire one on your P drive.

     

    2. How can I change the order of my tasks?

    Change the views to the following:

    SHOW: Tasks

    VIEW: Task View

    Click on the task heading and select "Sort."

    Control-Drag them into the preferred order.

     

    3. Is it possible to have an IGP bonus task that will take points away from students?

    No—IGP does not recognize negative values.

    Try this: Assign students 10 bonus points to start, then remove points as necessary.

     

    4. Why am I unable to edit or add a task to my gradebook?

    If you are in "TYPE VIEW" you cannot edit or add a task.

    Change to "TASK VIEW."

     

    5. Is there any way to make the print larger on the reports?

    Yes. Click on REPORTS and choose the one you want.

    Click "SETUP" to change the print size.

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    6. Why do I still have to open up my ETS if I have hotlinked all my grades at the beginning of the term?

    Because the hotlinked grades are not updated until the ETS is opened at least once after it is done.

    It is necessary to look at your ETS before exporting to SASI to make sure the correct grades are showing up, and that there are no missing grades or grades in bold print (these will not export).

     

    7. If I have IG Pro installed at home, can I save my gradebook to a floppy disk and take it home to update?

    Yes. From the File menu, click "Save As" and save the file to your A drive.

    Take the floppy home and open it in IG Pro on your home computer.

    After you make the changes you want, save it again on the floppy (you can save it on your hard drive at home as well, if you want to).

    Bring the floppy disk back to school and use it to open IG Pro on your school computer. Then you can resave to your P drive.

     

    8. How can I display the averages of assignments by type?

    In the View field, select the VIEW TYPE from the drop-down list to display the averages of assignments by type.

    The printed reports also provide the averages of assignments by type.

     

    9. Can I export grades above 100%?

    No—they will not show up.

    We export letter grades, not percentages. An average above 100% can be shown as an A+ on the ETS.

     

    10. What if classes show up that I don’t have?

    SASI XP will never delete classes from a gradebook, nor students, although it will indicate if a student is inactive.

    You will have to delete the unneeded classes yourself by going to SETUP and CLASSES and deleting them.

    If a spreadsheet is no longer needed under a certain class, those may also be deleted by going to SETUP and SPREADSHEETS, then deleting the ones that are not needed.

    Do NOT delete end term spreadsheets!

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    11. How can I change the order of my students, my classes, or my spreadsheets?

    From the main menu, select SETUP and either STUDENTS, CLASSES, or SPREADSHEETS.

    Click on the student, class, or spreadsheet you want to move.

    Hold CONTROL down and click to drag to the new position.

     

    12. How do I alphabetize my students?

    Click on the gray box that says "Student Name."

    Select the second choice, "Sort Students." (If you choose "Sort by Column," the grades will not move with the student name).

    Click SORT and then CLOSE.

     

    13. How do I keep a list of student book numbers or locker numbers using IG Pro?

    From the main menu select SETUP, DISPLAY, and EXTRA FIELD TITLES.

    Type in the titles you want and click CLOSE.

    To view and add information to the new field, go to SETUP, STUDENTS, and select the SCHOOL tab. Your new title will appear here so you can enter info.

     

    14. How do I add extra credit to a final spreadsheet grade?

    You must first create a "Bonus" type set. Go to SETUP, GRADING RULES, and click the TYPE SETS tab.

    Select NEW SET. Name it *Bonus* (including the asterisks with no spaces).

    The *Bonus* type set should be given a value of 0.

    You can now create a New Task in your spreadsheet titled "Extra Credit" with the type *Bonus*.

    Set the "Out of Raw" to be the total possible points that you are awarding as extra credit. Click CREATE.

    Enter points for this task for students who earn extra credit.

     

    15. How can I drop the lowest score?

    From the main menu, select TASKS and DROP/RESTORE SCORES.

    Select the students and the tasks.

    Select the number of tasks to drop. Click NEXT and DROP.

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    16. How can I add the same note for each student in a class, or even for all my classes when I am making Student Progress Reports?

    From the main menu, select SETUP, CLASSES, and click the NOTES tab.

    Click in the empty box and type the note (if you need the same note for other classes, you can copy and paste it—highlight it and press CONTROL C to copy).

    To select the next class, use the window at the left (press CONTROL V to paste the note).

    Click CLOSE. Be sure to select "Show Class Notes" on your progress reports.

     

    17. How can I make changes to a task I have already entered?

    From the main menu, select TASKS and EDIT TASKS.

    Choose the task you want to change from the window on the left.

    Use the tabs at the top to make changes.

    · General: change name of task

    · Points: change the type of task or the "Out of Raw" or Scale Factor

    · Stats: view over 20 statistics on each task

    · Notes: add a note about this assignment

     

    18. What is the difference between copy task and duplicate task?

    a. Copy Task will copy the task and the grades.

    b. Duplicate Task will copy only the task (it is only found in the Edit Task screen).

     

    19. Is there an easier way to enter or view many scores at one time for a student?

    From the SETUP menu, select STUDENTS and SCORES.

    Select the appropriate spreadsheet from the drop-down list.

    Select a student, and the task you wish to enter a score for.

    Type the score and press enter (or one of the arrow keys).

    Click CLOSE when you are done entering.

     

    20. How can I see the percentile rank of each student in a certain class?

    Right click on the Letter Grade or the Percentage column in your spreadsheet and select PERCENTILE RANK. The column will change to show the ranking.

    Follow the same procedure to switch it back to the original layout.

    Percentile ranking is not appropriate for classes with only a few students because the results are not as precise.

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    Tim Schwab, Technology Supervisor

    Created by Ginger Mahrle, District Web Coordinator
     

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